Supplier Showcase

2023 PMA Supplier Showcase
Monday, May 1, 2023 • 2:00-5:00 pm

$575 for PMA Members
$1,000 for Non-members
Non-member Special Pricing Package*: $2,000

• *pricing package for companies who do not have representatives attending the Annual Meeting 

Scroll to the bottom of this page to register for space in the 2023 Supplier Showcase, or fill out the Sponsor/Supplier Showcase Registration:

• Download full Sponsor/Supplier Showcase brochure 
• Download Sponsor/Supplier Showcase form only 

Please remember, All representatives at the Supplier Showcase must be separately registered for the PMA 2023 Annual Meeting and pay registration fees. One-Day Registrations are not applicable for Supplier members attending or staffing the Supplier Showcase. 

• Download full Attendee Registration brochure 
• Download Attendee Registration form only 

Showcase Details

Tabletop Display

Each exhibiting company will be supplied with (1) 6-foot draped/skirted table, 2 chairs and 1 wastebasket. One standard power strip with electricity can be provided (please mark on registration form). Exhibitor tables will be marked with your company’s name upon arrival for set-up.

PMA will be assigning the Supplier Showcase booth spaces for 2023. The layout will be released on March 31, 2023. Completed Supplier Showcase registration and payment must be received before March 24, 2023. No claim or objection from any exhibitor shall be entertained regarding rejection of application or allotment of space. PMA reserves the right to modify the exhibitor layout.

Shipping

All company equipment/display materials MUST be addressed to a company representative onsite, and retrieved upon arrival at the hotel. Shipping address will be provided to all registered companies closer to the event. All materials and applicable fees are the responsibility of each exhibitor, and cannot be received, handled, or shipped by the PMA.

Set Up

Set up will take place 1:00 - 5:00 pm on Sunday, April 30, 2023, and again from 7:00 am - 2:00 pm on Monday, May 1, 2023. All tabletops must be ready by 2:00 pm on Monday, May 1, 2023.

Show Times

The Supplier Showcase will be held on Monday, May 1, 2023 from 2:00 - 5:00 pm.

Tear Down

Tear down will begin at 5:00 pm on Monday, May 1, 2023. All materials must be removed by 8:00 pm on Monday, May 1, 2023.

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Official Exhibition Rules

1. Table rental is $575 for PMA members and $1,000 for non-members who have registered attendees for the Annual Meeting. There is a $2,000 Special Pricing Package for others who do not have registered attendees. The exposition is for all Suppliers, manufacturers and service providers for the polyurethane industry.
2. Attendance: All exhibitor participants must be separately registered for the PMA 2023 Annual Meeting and pay the registration fee unless they are selecting the Special Pricing Package.
3. Table rental fee covers: one (1) 6-foot by 30-inch draped table, sign with your company name, standard 110 electrical outlet if required, and chairs as needed.
4. Table cancellation: Showcase exhibitors who cancel on or before March 24, 2023, will be refunded 100% of the amount paid. Cancellations after that will be refunded the rental fee less a $100 administrative charge.
5. Participation: Acceptance and participation of exhibitors will be at the sole discretion of PMA. Only PMA Supplier members and prospective Supplier members (at the discretion of the PMA Board of Directors) may exhibit at the Supplier Showcase.
6. Allocation of space: PMA will be assigning the Supplier Showcase booth spaces for 2023. The layout will be released on March 31, 2023. Completed Supplier Showcase registration and payment must be received before March 24, 2023. No claim or objection from any exhibitor shall be entertained regarding rejection of application or allotment of space. PMA reserves the right to modify the exhibitor layout.
7. Possession of space shall be given at 1:00 pm on Sunday, April 30, 2023. You can set up from 1:00 - 5:00 pm on Sunday, April 30, 2023, and again from 7:00 am - 2:00 pm on Monday, May 1, 2023. All tabletops must be ready by 2:00 pm on May 1, 2023. 
8. Exhibits must be down by 8:00 pm on Monday, May 1, 2023.
9. Exhibitors wishing to insure their goods must do so at their own expense.
10. Entry/exit of exhibitors shall be on the basis of 2023 Annual Meeting name badges issued by PMA at registration.
11. Liability and indemnification: Neither PMA, its officers, directors, staff, or agents nor the management of the site shall be liable for damage, loss, or destruction of the exhibits by reason of re, theft, accident or other causes. Exhibitors shall rent exhibit space at their sole risk. Neither PMA, its officers, directors, staff, or agents nor the management of the site nor any of their employees, agents or servants will be accountable or liable for accidents to exhibitors, their employees, agents or servants. The exhibitor shall be liable to PMA, its officers, directors, staff, or agents and/or the site for any damage done to the building and/or the furniture and fixtures contained therein which shall occur through the acts or omissions of the exhibitor, its employees, agents or servants. The exhibitor agrees to indemnify, save harmless, and defend PMA, its officers, directors, staff, or agents against any liability, claim or expense resulting from any injury or damage to any person or property which occurs within the exhibitor’s exhibit space or as the result of any act or omission of the exhibitor, its employees, agents or servants. PMA, its officers, directors, staff, or agents is not liable for any lost, misdirected, mislabeled, or rejected shipments for materials shipped prior to Showcase and on day of Showcase.
12. All showcase and registration prices are in US dollars.

General Rules

1. Space allotted to the approved exhibitor is to be used exclusively by exhibitor for display as approved by PMA. Subletting the allotted space is not permitted. Violation of this clause may lead to cancellation of space allotted and forfeiture of space rental fee paid to PMA.
2. Exhibitor must abide by the rules and policies of the Saddlebrook Resort and PMA, failing which the table can be closed down.
3. In the event of postponement/abandonment/cancellation of the Showcase or in the case of exhibits not being displayed due to any reason beyond the control of PMA, PMA shall not be liable for any loss or liability.
4. No noisy or obstructive work will be permitted during exhibition hours.
5. The decision of PMA shall be final and binding on the exhibitor in regards to the interpretation of these and all other rules and regulations applicable to PMA Supplier Showcase.
6. Persons qualified to discuss details of the display must staff Showcase tables. Competitor’s products may not be displayed, referenced, or otherwise employed for comparative purposes.
7. Persons staffing an exhibitor’s table must conduct themselves in a responsible and civil manner at all times.
8. Distribution of literature or samples shall be limited to the exhibitor’s table.
9. Exhibitors shall not schedule, foster or conduct outside activities that would take qualified attendees from the Supplier Showcase during exhibit hours.
10. Activities cannot result in excessive obstruction of the aisles or prevent ready access to nearby exhibitors’ tables.
11. The assembling of attendees in any meeting room, hotel suite, or special function room by any exhibitor or organization for business, social or other purposes is prohibited without the consent of PMA.
12. Music is not permitted.
13. Exhibitors cannot offer liquor, food or entertainment on the exhibition floor.

Shipping/Handling Instructions & Costs

1. All shipments for the Supplier Showcae should arrive onsite at the Saddlebrook Resort between April 24-28, 2023.
2. Shipments must be shipped and labeled exactly as follows:

               Saddlebrook Resort
               Polyurethane Manufactures Association SHOWCASE
               ***{Your Company Name}***
               ***{On-site Contact Name & Mobile Phone Number}***
               5700 Saddlebrook Way
               Wesley Chapel, FL. 33543

NOTE: Each individual exhibitor/vendor is responsible for their handling/forklift/any other fees for the shipping/handling of their materials to/from the Saddlebrook Resort for the Supplier Showcase. To have your shipped materials delivered to your table location in the Supplier Showcase, please contact the Group Packaging Department and have them deliver your materials to the "Grand Pavilion"

GROUP PACKAGING: 813-907-4495

HOURS OF OPERATION: Mon-Fri: 8:30 am - 4:00 pm; Sat-Sun: only by advance request

RATES: Each incoming or outgoing package will be charged a handling fee by weight:
          Under 1 lb: No Fee
          1 – 25 lbs: $5.75
          26 – 50 lbs: $11.50
          51 – 75 lbs: $17.25
          Over 75 lbs: $50.00 per hundred weight - or - $0.50 per pound
          Palletized freight: $150.00 per 4’x4’x4’ pallet; $175.00 if larger

• The handling fee will provide for delivery to and pickup from a location specified by the onsite contact (delivery recommended to/from the "Grand Pavilion")
• For unpacking, packing, or other services, a charge will be made of $25.00 per person, per hour with a two-hour minimum
• Services requested beyond normal hours of operation are charged at $40.00 per person, per hour with a two-hour minimum.
• Use of the forklift will be invoiced at $75.00 per hour.  This price includes a certified operator to run the forklift.